23 Things for Archivists

Thing 41: Online Meeting Schedulers

By Polina Ilieva

Online schedulers save time by simplifying the process of figuring out when to set up a meeting so all members of a geographically-dispersed team can participate.  Instead of sending numerous e-mails use Doodle, which provides free online service and doesn’t require registration or software installation.

Doodle functionality is not limited to event scheduling, such as conference calls or kick off meetings (“schedule an event”), it can help decide on a title for a report, new website design, or venue choice for a presentation (“make a choice”). If you don’t want the participants to see the voting results you can create a “hidden poll.” Doodle has time zone support feature and provides an invitational link to be distributed to participants, it also will automatically add a Google map for your meeting location.

You can also register for a “MyDoodle” account, which will connect Doodle with your Google, Outlook, or Lotus calendars and enable you to keep track of meeting requests from one dashboard. With a “MyDoodle” account you can sign up for the “MeetMe” service that creates your personal scheduling profile, which you can share with your friends and colleagues so they would know when you are available for meetings.

You may also register and create a Premium Doodle account (solo, business, enterprise) that supports theming/branding and is ads-free.

Similar services are provided by Tungle.me and When is Good?

Tasks

  1. Think about an upcoming meeting and suggested timeframe. Go to Doodle website, choose “Schedule an Event,” enter meeting title and description, select dates, select times (don’t forget to enable time-zone support if you need it), you can select basic poll or click on “settings” to create a “hidden poll” or can limit the number of participants per option. Share the “participation link” with attendees and save the administration link to change, close or delete this poll.
  2. Think about a title for your new article/report, write down two or three versions. Go to Doodle, choose “Make a choice” tab, provide the necessary info and enter your suggestions as options, finish the poll and invite several of your colleagues to weigh in. Analyze the results of the poll.

Blog prompts

  • Did Doodle make the meeting scheduling more efficient for you?
  • What could you imagine using “make a choice” poll for?
  • How did you explain this service to novice participants? Was it easy for them to use?

Resources

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  1. […] 28: More Online Presentation Sharing Thing 29: More Social Networking Thing 30: E-newsletters Thing 31: Online Meeting Schedulers Thing 32: Customized Home Pages Thing 33: More Photo Sharing Thing 34: […]

  2. […] I’m kind of spoiled on this one. The Thing in question involves using a service to suggest some meeting times to collaborators and then have them weigh in […]

  3. […] Presentation Sharing Thing 29: More Social Networking (Google+) Thing 30: E-newsletters Thing 31: Online Meeting Schedulers Thing 32: Customized Home Pages Thing 33: More Photo Sharing Thing 34: […]

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